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Looking for Accounts Payable Specialist (Chicago, NY, or TX)

  • 1.  Looking for Accounts Payable Specialist (Chicago, NY, or TX)

    Posted 01-31-2021 08:07 AM
    T!LT Accounts Payable Specialist

    We're looking for an Accounts Payable Specialist who will provide accounting support to the T!LT Finance team and the T!LT Team as a whole. A successful candidate will be a Jack (or Jill) of all trades and a team player who is hungry to learn and contribute.

    The ideal candidate is a highly organized proactive learner with a T!LTed mindset motivated to contribute their accounting skills and knowledge in the world of production and strategic communications. If you're looking for the most awesome-ly, creative-est and grammatically correct'ist agency around, you've come to the right place. Let's step outside the box together and #getyourT!LTon.


    • Lead the vendor onboarding process, ensuring all vendors have specific documents signed and filed, and coordinate with the operations and technology teams for specific requirements
    • Receive, process, and store all vendor invoices
    • Ensure all invoices are coded properly for specific project job costing
    • Manage the vendor invoice approval process
    • Prepare weekly vendor payment for approval and payment (check, ACH, wire transfer, credit card)
    • Update, maintain, and periodically audit vendor information database
    • Audits and verifies employee expense reports and credit card statements for proper coding and documentation
    • Interface with employees and vendors to resolve questions pertaining to payable matters
    • Assist with general ledger account reconciliation and analyses, processing necessary corrections
    • Perform various IT / Office Manager responsibilities as required
      • Support IT by tracking software subscriptions and establishing user access/accounts
      • Escalate unresolved issues to the appropriate technical support partners 
      • Collaborate with the operations and technology team to execute on requests 
      • Diagnose technical needs and develop an understanding of root user issues 
    • Special projects as assigned / Ability to roll up your sleeves


    • Minimum of Associate's Degree in Accounting or its equivalent from an accredited college
    • Positive, can-do attitude with a willingness to jump in to help others when needed
    • Experience with Project Job Costing required
    • Ability to prioritize and multi-task in a fast-paced environment with specific deadlines
    • Ability to handle confidential information in a discreet, professional manner
    • Attention to detail and accuracy are imperative
    • Communicate effectively and tactfully with all levels of personnel
    • Ability to organize and schedule work effectively in a virtual work environment
    • Service-oriented nature
    • Excellent data entry, organizational, and analytical skills
    • Ability to be an effective team member and display initiative
    • Ability to learn and communicate effectively what services and value that T!LT provides its clients
    • Proficient with various software: Microsoft Excel proficiency required, QuickBooks experience preferred, Google Workspace platform, MS Office platform, video-conferencing, etc.

    About Us

    T!LT is more than a strategic communications agency, more than a production company or experiential marketing group. We are all of these things and so much more. Most of all, we strive to be our clients' secret weapon to achieve their true greatness. We defend against terrible ideas, crappy creative, poorly-conceived campaigns, and Lord Voldemort in the tenacious fight to galvanize audiences and organizations around a common vision for success.

    From concept through execution and beyond, we don't just deliver "whatever the hell you want!" That would be too easy! At T!LT, we're not afraid of pushing back… asking the tough questions… making sure what you want is directly aligned with what you need to achieve your vision… and to deliver exactly what you deserve – bold, innovative solutions that kick ass!

    We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

    Perks & Benefits

    Invaluable experience in an exciting and ever changing industry. Join a passionate, fun, witty, supportive team that is making magic everyday!  And yeah, we have a full benefits package.

    Mike DeYoung
    The TiLT Group, LLC