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Question: Back to office and vaccine policy

  • 1.  Question: Back to office and vaccine policy

    Posted 05-26-2021 11:46 AM
    Hello Colleagues -

    We are a company in the  healthcare industry and operate currently in multiple locations within the state of California. A majority of our clinical staff has remained working in-person as essential employees since the beginning of the pandemic, and most were vaccinated early on. Our administrative staff, including myself, have operated remotely and some have actually moved outside of commuting distance to the office.

    I am curious to know what other members are doing regarding policies for:
    - Mandatory Vaccinations (can you even do that?)
    - Back to office arrangements for all levels of employees

    Does anyone have any policies they can share? I appreciate any insights on this.
    Kadida

    ------------------------------
    Kadidia Cooper
    Controller
    MyDocPlus
    San Francisco CA
    408 656 0011
    ------------------------------


  • 2.  RE: Question: Back to office and vaccine policy

    Posted 05-27-2021 08:32 AM

    Hi Kadidia,

     

    We are not going to mandate vaccinations, but are considering whether to require people to take vacation or personal time if they become sick with Covid and need to stay out of the office for 10-14 days.   Basically, it is their choice whether or not to vaccinate, but they cannot make the potential consequences the company's responsibility.  They need to own their decision fully.  For context, the majority of our positions have to be at our facility to do their job and cannot work remotely.

     

    The down side is the potential for people to sneak in to work while contagious as we do not want to jeopardize others in our work spaces.

     

    I would love to hear how others are considering making the shift, especially once the government offset is eliminated for allowing people to stay home.

     

    Pat

     



    Patrick Roesler
    CFO
    www.vermeermidwest.com  
        
    120 East Martin Drive | Goodfield, IL | 61742
       (O) +1 (309) 965-3300 | (M) 309-657-5420 
    www.vermeermidwest.com

    We appreciate your business!  Click here to give us feedback.

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  • 3.  RE: Question: Back to office and vaccine policy

    Posted 05-27-2021 10:56 AM

    Hi Patrick –

     

    That is exactly the crossroads we're finding ourselves in. We have some strong advocates for mandating the vaccine at least for clinical staff, as we do have some staff that has so far refused to get vaccinated.

     

    In either case the concern is that people will lie about their vaccine status and/or being sick so as not to experience negative consequences. In fact, it's something we've already experienced once.

     

    Kadidia Cooper

    Controller

    MyDocPlus/Discover Health Medical Groups

    Cell: 408 656 0011

     

     


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  • 4.  RE: Question: Back to office and vaccine policy

    Posted 05-28-2021 09:40 AM
    Hello,

    Our company worked with DuPage Medical Group in our area to provide access to vaccinations for all workers that wanted to get vaccinated.  As it relates to individuals getting sick and missing work due to COVID, there is still a federal tax credit available through Sept. 2021 that employers can utilize. Whether vaccinated or not individuals can still get sick with COVID and if there are mandatory quarantine guidelines in place of 10-14 days then it is likely better for the business to cover the time-off.  This could minimize the risk of an individual trying to come to work sick and getting multiple people sick.

    Back to office - we are requiring individuals who have the ability to work remotely to be in the office at least 3 days a week but flexibility is available if they work with their manager.  We are embracing a hybrid approach at this time.  Manufacturing workers are on site 5 days a week as they do not have the ability to work remotely.

    Regards,

    ------------------------------
    Thomas Tovello
    Endotronix Inc
    ------------------------------



  • 5.  RE: Question: Back to office and vaccine policy

    Posted 06-01-2021 12:17 PM

    So, we are currently not REQUIRING vaccinations (survey information which we update every two weeks shows that our current vaccination rate is 55% to 60%) BUT:

    1. Two weeks ago we terminated an employee for REFUSING the vaccine.  This gets a little complicated.  This employee was an entry level architect who could not work remotely (they needed some in person supervision) and refused to return to the design studio, which had been open since August on a 50-50 rota with social distancing and masking protocols, prior to vaccination.  When the vaccine became available they refused the vaccine so they were "made redundant."

      Despite the complicated nature, I am telling everyone that we terminated them for refusing the vaccine since it makes me sound like a pro-science badass.  (I have a personal interest in vaccine technology, since my wife Nancy and I were participants in the Pfizer Phase III trials, and I personally received the actual vaccine in September of 2020.);

    2. California requires (this year) ten days of sick leave related to Covid-19 (we offered this in 2020 without requirement for infection control and because it was the right thing to do). People can use this to take time off to get the shot(s) and recover from any side effects BUT we are requiring them to show confirmation of their vaccination in order to get the PTO approved.

     

    While our company (thankfully) has had no deaths from Covid-19 within our work force to date there have been plenty of adjacent deaths (family members) and within the broader community from which we draw our work force, so at this point I have ZERO empathy for someone who is refusing a vaccine and a complete lack of any sense of humor.  Time will tell if we make a vaccine mandatory.

     

    Timothy Myers SR CPA Executive Vice President & Chief Financial Officer

    28447 Witherspoon Pkwy, Valencia, CA. 91355

    T 949.519-5317

     

     

     

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    We make your life easier and give you peace of mind.

    www.landscapedevelopment.com
    </mc>





  • 6.  RE: Question: Back to office and vaccine policy

    Posted 06-01-2021 12:29 PM

    Tim –

     

    Are you not worried that if you do not require the vaccine for employees and yet say they were terminated because they refuse the vaccine, you could get sued and the employee would actually have a case?

     

    Even with requirements you can base the requirement on specific employee classifications (for example in our company we're thinking of requiring it for clinical staff but not for remote employees.

     

    Kadidia Cooper

    Controller

    MyDocPlus/Discover Health Medical Groups

    Cell: 408 656 0011

     

     


    CONFIDENTIALITY NOTICE: This e-mail message is intended only for the  addressee(s) and may contain information that is PRIVILEGED and CONFIDENTIAL. If you are not the intended recipient, you are hereby notified that the use, dissemination, or copying of this information is strictly prohibited. If you have received this email in error, please contact the sender and remove all copies of the e-mail message.   





  • 7.  RE: Question: Back to office and vaccine policy

    Posted 06-01-2021 01:31 PM

    Are you not worried that if you do not require the vaccine for employees and yet say they were terminated because they refuse the vaccine, you could get sued and the employee would actually have a case?

     

    Short Answer:  No.

     

    Longer Answer:  Hells to the no!

     

     

    Timothy Myers SR CPA Executive Vice President & Chief Financial Officer

    28447 Witherspoon Pkwy, Valencia, CA. 91355

    T 949.519-5317

     

     

     

    <mc type="body">
    We make your life easier and give you peace of mind.

    www.landscapedevelopment.com
    </mc>





  • 8.  RE: Question: Back to office and vaccine policy

    Posted 05-27-2021 12:09 PM

    Hi Kadida,

     

    Here are a few resources that may help your decision-making process:

     

     

    While Vaccinations (including Vaccine Hesitancy) is a complex topic with a solution not visible anytime soon, the least that leadership teams could do is to "measure, monitor and control" the impact of vaccination status on business operations.

     

    The lowest grain of a business operation is a business process. If you are able "measure, monitor and control" the business processes through a well-defined set of policies and standards, you are more likely to be in better control. An example is to define your corporate "COVID-19 Return to Work Policy", which helps mitigate the operational risk that an "involved person" poses to a business process. With this, you should be in control of the business process risk, without biases or prejudices, against individuals and their preferences.

     

    As a bare minimum, any exec team needs to start thinking about defining, measuring and tracking "COVID-19 Risk Status" info in their operational/tactical/strategic dashboards. Remember the reality that Vaccine Hesitancy is one of the top global health risks, as reported by WHO. Link here.

     

    Hope this helps. If you would like me to check with other industry bodies and their policies, I could. Just let me know.

     

    Sincerely,

    --

    JUSTHY, DEVA PRASAD

     

    Founder & Chief Executive Officer

     

    signature_796612317

    www.thebilliondollarbyte.com

    American Book Fest Finalist

     

    Vaccine

    Article in the Vaccine Journal

    Vaccine as a Platform (VaaP)

    Why the future of disease eradication needs to be data driven

     

     


    djusthy@thedatastrategylab.com | www.thedatastrategylab.com

    T (480) 531 6879 | F (480) 526 8965 | M  (520) 647 4067 

     

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  • 9.  RE: Question: Back to office and vaccine policy

    Posted 06-02-2021 08:49 AM
      |   view attached
    Here is the latest updated information from the EEOC which can help shape your policy and provide guidance as to what considerations to utilize when evaluating a mandatory vs. optional policy.

    It's an evolving topic, but I think this shows that it tilts toward worker choice and privacy unless there are overarching conditions.

    Good luck,

    Don Wademan
    CFO
    Garner Industries, Inc.

    ------------------------------
    Don Wademan
    CFO
    Garner Industries
    ------------------------------



  • 10.  RE: Question: Back to office and vaccine policy

    Posted 06-02-2021 10:53 AM
    Don:

    Thanks for this.  Spoiler:  Reading through this made me MORE committed to hardassery.  (NOT actually a word.)

    Timothy Myers SR CPA
    Executive Vice President and Chief Financial Officer
    949-519-5317





  • 11.  RE: Question: Back to office and vaccine policy

    Posted 30 days ago
    September Return?
    Earlier this summer, many Members in the AchieveNEXT community expected to be fully “back in the office” by September (post Labor Day). But the Delta variant, a slow-down of vaccinations and new CDC recommendations have many subscribers rethinking their plans and continuing a hybrid work-policy.  I'm hearing a lot of frustration out there. To help each other out please share your insights with the community  to help inform new(?) policies.
     
    Have your September plans changed? With the new FDA announcement giving the Pfizer vaccine full approval, what policies are you enforcing related to vaccinations, masks, testing and work-from-home? 
     
     FYI - we are watching this closely, but plan to be hosting Hybrid Peer Roundtables starting mid September. Register for in-person or virtual on the events page.


    ------------------------------
    Greg Wood

    Chief Operating Officer
    AchieveNEXT Networks
    215-433-1800greg.wood@achievenext.com
    ------------------------------


  • 12.  RE: Question: Back to office and vaccine policy

    Posted 30 days ago

    Our company has been back at fixed locations on a 50-50 rota since April 2020.  That will continue indefinitely since we determined that many of our office people could do their jobs remotely, at least part of the time.

     

    On vaccines:

     

    1. As a company we are about 70 to 75% vaccinated.  We have had a couple of breakthrough infections out of a workforce of 1050 plus or minus, and those cases were minor;

    2. Our vaccine "hesitant" folks should, frankly, be escorted out of the building at this point because their reasons are based on misinformation and/or cult political beliefs; and

    3. We were on the cusp of making vaccines mandatory (They ARE for all new hires as of yesterday (8/23); no reason to let halfwits in the door.) but cases have started (fingers crossed) to fall so that is to be determined but certainly on the table.

     

    On a personal note, as an original trial participant in Pfizer, I am due a booster in September which I plan to get.

     

    Timothy Myers SR CPA Executive Vice President & Chief Financial Officer

    28447 Witherspoon Pkwy, Valencia, CA. 91355

    T 949.519-5317

     

     

     

    <mc type="body">
    We make your life easier and give you peace of mind.

    www.landscapedevelopment.com
    </mc>





  • 13.  RE: Question: Back to office and vaccine policy

    Posted 30 days ago

    As a medical provider we've been open and operating throughout, but our corporate team works from home and will continue to do so.

     

    At this point all administrative new hires are hired as "100% remote", with no plans to bring them into an office eventually (we don't have office space for them anyway).

     

    We are requiring all of our employees – new and existing – to be vaccinated against Covid as a condition of employment. Our clinical employees are already used to these kinds of requirements and already were vaccinated, so there was no pushback from them. We do not differentiate between on-site and at-home employees for this requirement, but will obviously accommodate where required. But that has not come up as of yet.

     

    Kadidia Cooper

    Discover Health, MyDocPlus

    Controller

    408-656-0011

     

     


    The information contained in this transmission may contain privileged and confidential information, including patient information protected by federal and state privacy laws. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message.  





  • 14.  RE: Question: Back to office and vaccine policy

    Posted 30 days ago

    Our decision was to not mandate vaccines.   However, in September when the government subsidy goes away for letting people stay home when sick, our people will need to use their Sick time (PTO) for Covid related illness.

     

    The basic philosophy is that employees can choose whether or not to get vaccinated, but their personal choice should not create liability for the company.  If they want to minimize their potential to take PTO for a Covid related illness, they might consider getting vaccinated.

     

    We will be closely monitoring people who may be tempted to come to work while ill and send them home, possibly with a reprimand if they are purposefully working while ill.



    Patrick Roesler
    CFO
    www.vermeermidwest.com  
        
    120 East Martin Drive | Goodfield, IL | 61742
       (O) +1 (309) 965-3300 | (M) 309-657-5420 
    www.vermeermidwest.com

    We appreciate your business!  Click here to give us feedback.

    This electronic mail message is intended only for the use of the person or entity to whom it is addressed and may contain confidential or private information. Distribution or copying by any person or entity other than the intended recipient is hereby prohibited. If you receive this message in error, please notify Vermeer Midwest, 120 E. Martin Drive, Goodfield, Illinois 61742, of the error, delete the message and destroy any copy of the message.